UK Charities: Compliance Checklist for Sponsored Events (Gift Aid Eligibility)

(Operational checklist for trustees, volunteers, and event organizers.)

A. Before the Event • Confirm the event is not ticketed • Confirm donors receive no benefit

• Prepare HMRC-compliant sponsor forms

• Ensure online fundraising pages have Gift Aid enabled • Train volunteers on Gift Aid rules • Ensure the charity is  registered with HMRC for Gift Aid

B. During the Event • Collect full name, home address, postcode, donation amount, Gift Aid tick • Confirm donors understand they must be UK taxpayers • Do not accept Gift Aid on: o corporate donations o Group collections

o Cash buckets o Raffle/auction payments o Payments where a benefit is received C. After the Event • Verify all declarations are complete • Remove entries missing address/postcode • Upload donations to HMRC Charities Online • Retain records for 6 years • Reconcile Gift Aid claims with bank receipts